Tour Of Conquistadores

BROCHURE ACCURACY:

• All information given in the Brochure / Itinerary / Sightseeing Tours are based on the information available at the time of publication. We reserve the right to change any brochure / itinerary before or after booking your tour due to any event beyond our control. In case if we will know about any changes before your departure we will update or communicate with you otherwise our Tour Manager or Local Representative will inform you of the changes on the tour.

TIPPING

• Tipping is compulsory. 
• You will have to pay USD 10.00 per person per day for the Duration of your tour. Kindly pay the same on arrival to the Tour Manager (Applicable on both adult and child) 

BAGGAGE 

• On the tour luggage allowance in the coach will be one handbag and one suitcase per person. 
• Porterage in Any of Tours is not included. It will be passenger’s responsibility to carry their bags to and from the Coach and their room.
• Airline baggage charges for internal flights to be borne by passengers.

FOOD AND WATER

• Breakfast: Your breakfast is normally a continental or American breakfast which usually will have Tea or Coffee, Juices, Cereals, Milk, Breads, Butter, Jam, cheese.  Some hotels may provide hash brown potatoes or hot potatoes or hot beans. No Indian item or Jain item will be available. 
• Indian Breakfast: In case of Indian Breakfast, you will be taken to the Indian restaurant and not in the hotel you are staying.
• Drinking water: Tap Water throughout the USA is Safe to Consume and therefore request you to carry an empty bottle with you which you can fill whenever you wish to.
• A meal doesn’t include any Water Bottles, Beverages Hard/Soft drinks, Fruit Juices.  
• Breakfast service timing window (usually 7:00 AM – 9:30 AM)
• No responsibility for missed breakfasts due to early departures
• *In the cruise, the meals will be served as per the cruise policy. 
• * If you are non-vegetarian please request us at the time of booking.

TRAVEL INSURANCE:

• Flamingo strongly advises that you should carry a travel insurance with you, with a minimum of USD250,000 coverage. We will not release any tour documents, unless the insurance copy is submitted to us. 
• Please note the insurance cost is not included in the tour cost. It is going to be additional. 
• Strong recommendation for comprehensive coverage including medical.
• Signed waiver requirement if client declines insurance

YELLOW FEVER VACCINATION:

• For Indian passport holders, it is mandatory to take the yellow fever vaccination.
• For USA passport holders, it is recommended to take the yellow fever vaccination. 

DEVIATION CHARGE: 

• If you wish to deviate your tour from the group on return to India the same is permitted. You will have to pay Rs. 10,000/- per person per deviation plus difference of airfare as per availability of the date you wish to travel on. Pre tour deviations are not possible on Group airfare. If you wish to go earlier than Group departure date than you are required to pay the difference of individual airfare and Group airfare.

JOINING DIRECT POLICY:

• International airfare not included. 
• Passengers need to reach to the hotel of first destination on their own. Airport transfers are not included for Direct Joining passengers. 
• Passengers’ tour will end at the hotel in the last city. They need to transfer to airport on their own expense.
• The JD cost does not include the cost of USA visa and Canada visa.

COACH AND COACH CAPTAIN 

• It is strictly not allowed to eat, drink or smoke inside the Coach. 
• Coach Captains are bound by American laws and restrictions about driving hours per day and per week. All itineraries are planned as per them. Therefore it is absolutely essential for passengers to follow the time very strictly and punctually. 
• In some Coaches an emergency washroom is available. Keeping in mind hygiene standards it can be used only in case of severe emergency. We try to make sufficient stops to ensure the comfort of our passengers. 
• For our tours we do have all sizes of coaches such as 30 seater, 49 seater and 55 seater. We choose coach as per number of participants in the tour and we tend to use full capacity of our coach with no seat or hardly a seat or two empty in the coach. 
• Our coaches will not have any WIFI facilities on board the coach. 
• Safety rules prohibiting standing or walking while coach is in motion
• Liability disclaimer for injuries caused by non-compliance
• Reinforcement that food and beverages are not allowed while the bus is moving

PAYMENT POLICY:

• Initial deposit - Rs. 50,000/ + USA visa fees to confirm you’re booking with us. 
• 2nd Payment –Rs. 1, 00,000 while applying for Canada Visa.    
• 3rd Payment - Rs.  1, 00,000/- 75 Days Prior to your Departure. 
• 4th Payment – Rs.  1, 00,000/- 45 Days Prior to your Departure.
• 100% payment to be made at least 30 Days Prior to your Departure.
• The initial deposit money will be towards the INR portion. 
• The USD component will never be freezed. ROE will be considered on the date of payments given, towards USD portion.

CANCELLATION CHARGES PER PERSON:  

• 60 Days or more prior to Departure Rs.50000/-
• 59 Days to 35 Days prior to Departure Rs.85000/-
• 34 Days to 07 Days prior to Departure 75% of the Tour Cost
• With 7 Days of Departure 100% of the Tour Cost

REFUNDS:

• There will be no refund on utilized services. 
• Due to reasons beyond our control such as strikes, heavy traffic, rain etc or you did not use services such as Meals, Entrance Fees, Sightseeing Tour, Hotels, cruises, Optional Tours it is clearly understood that there will be no refund due to any reason whatsoever. 
• Any refund (if due) process will take minimum 30 days or the time taken as per the supplier policy on whose services needs to be refunded. 
• Refunds will be given in Indian Rupees and through Cheque or Bank Transfers only even though payment by cash. 
• If refund is due in foreign currency the rate of exchange will be considered on the day when refund is made and not the day when the payment was made.

MINIMUM PARTICIPATION & TOUR CANCELLATION:

• Operations of Groups Tour to USA is subject to Minimum Participation of said paying adult passengers 
• Tours specified in the brochure / itinerary is subject to minimum participation of paying participants. If the participants are below the minimum prescribed or any unforeseen circumstances beyond our control or without assigning any reason the company reserves right to amend, amalgamate, alter, vary or cancel a tour without incurring the liability to pay any compensation.  
• Under such circumstances amount paid by you will be refunded forthwith after deducting the actual expenses incurred by us like visa, travel insurance and the like but no compensation is payable. All refunds shall be given in Indian Rupees and through cheque or bank transfers only. 
• If company decides to operate the tour with participation below minimum stipulated or if the participants are required to travel as “individual traveller” the company reserves right to collect additional amount in case any. Persons travelling as individual travellers such cases will not be provided certain services including that of tour manager and the client may travel in the same itinerary with some amendments such as in coach, airport transfers, which re at fixed times etc. 

PLEASE NOTE: 

• Above rates are subject to change without our prior notice. Above rates are subject to availability & confirmation by the airline & hotel. 
• ROE will be considered on the day when you make the payment. 
• The airfare & taxes based on the fare structure existing as on December ’25. Any further increase in airfare due to increase in the fuel price, change in government regulations, taxes, etc., charged by the airline will have to be borne by the passengers. FLAMINGO will not be held responsible for them. 
• Price is valid for minimum said Passengers traveling together. Flamingo reserves right to cancel or Change date of departure in case of inadequate members in the Group. 
• Room Rates based on Standard Rooms. Supplement cost will be applicable for Sea Facing /Lake Facing / Deluxe / Suite Rooms. 
• There is No Refund for unutilized Services. 
• All services of the tour including changes in Schedule of mode of travel may have an impact on tour Itineraries and the company reserves a right to change / modify / vary/ alter in the tour Itinerary and/or tour tariff accordingly. 
• Porterage is not included. The passengers have to carry their own luggage from coach to room and rooms to coach on their own. 
• Passengers need to pay baggage handling fees of USD 25-35 per check in bag, per flight for internal sectors, levied by airlines at airport if more than 1 bag per person by themselves. 
• Overseas Medical Insurance is strongly suggestible for your travel. 
• Emergency contact numbers usage (emergency only; office hours defined)
• Right to amend itinerary, hotels, or services due to unforeseen circumstances
• No responsibility for loss of luggage, injuries, or theft
• Disclaimer on tax, surcharge, and fee changes after quotation
• Package validity, blackout dates, and seasonal events
• Special cancellation conditions for services with extended cancellation periods