Whole of SA - Group Tour

IMPORTANT NOTES – GROUP TOUR

• The deposit, payment, and cancellation policies will be in effect once reservations have been accepted and confirmed.
• Since airline schedules are subject to change without notice, be sure to check your flight status and schedule at least 24 hours before the departure of your scheduled trip.
• There will be no refunds if flight will be delayed or cancelled, If Not reaching on time to any sightseeing, no show in the hotel, etc.
• Passengers who have extra baggage must pay the airport and airline officials directly if it weighs more than 20 kg per person in checked baggage and 7 kg in hand luggage.
• International standard check in time in hotel will be 1500 hrs. Early check is strictly subject to availability. If you wish to have confirmed early check in you can pre book it, but it is subject to availability of room. 
• Due to unavoidable circumstances if we are not able to finish any attraction or tour, there will be no refund.
• Optional activities has to be booked a day prior either directly or if you would like to book with us then payment for the same has to be done in advance. Optional activities are strictly subject to availability. And If any requested activities are not possible to experience for whatever reason, Flamingo Transworld Pvt. LTD shall not be liable.
• For any internal/Domestic tickets web check in guest has to do on own and if they won’t able to do then they have to either do at the check in counter or pay for seats if any specific seats are required.
• Post - COVID due to lack of staff or lack of passengers it is very common now a days that booked tours / trains/ flights gets cancelled or rescheduled quite often.
• Flamingo Transworld does not hold any responsibility to rebook any alternative arrangements. However we will assist in helping for rebooking of the same but if there will be any  additional cost for it, it will be borne by the passenger
• Guest has to be fully vaccinated and if booster dose is due then has to be done and then they have to submit his/her vaccine certificate at the time of check in immigration counter.
• When travelling to South Africa, children under the age of 18 must have their original, complete birth certificates with their parents' information, which needs to be carried by them while travelling 
• If Child below 12 years not vaccinated then they have to provide RTPCR (48 hours old) at the time of Departure and arrival at any country.
• Driver, coach guide, and tour guide shall decide on all activities and sightseeing arranged after taking into account all logistics in accordance with legislation. Coach not accessible for lone optional activities
• Flamingo Tranworld Pvt Ltd disclaims liability for any luggage loss, accidents, fatalities, or theft throughout the tour schedule.
• Penalties are imposed according to airline regulations, for any alterations and in any sector. According to airline group booking policies, everyone must travel together till the final destination. Any return itinerary changes must be requested in advance and are based upon flight and class availability
• Customers must arrive on time for the trip; otherwise, our kind tour Managers will wait until the scheduled time, and they will have to find their own way to the next destination.

SOUTH AFRICA VISA INFORMATION:

• As an International Traveler one is obliged to obtain necessary visas for their required Travel. 
• As your tour operator we may give guidance to obtain for your visas but granting of the visas are solely at direction of respective consulate / embassy only. We act only as a facilitator for obtaining Visas. Consulate may ask you or entire family to appear personally for Interview or Biometrics. Any cost incurred for this must be paid by the passengers only.   
• If you are unable to travel on the Tour you have booked due to any error on the part of Embassy / Consulate or Incorrect Visas or Delayed Visas you shall have an option to travel on future date tour or change in your Individual Bookings. Amendment and Cancellation charges applicable and are to be borne by the passengers only.
• Passengers confirming tour within 30 Days of travel date may face cancellation or date change of departure due to inadequate time for the visas. Heavy charges may apply on the same. However Flamingo will not be held responsible in case of any delay, rejection or non-availability of visas from the Consulate and passengers are liable to pay all the additional charges occur because of the same.

VISA REQUIREMENTS FOR SOUTH AFRICA:

• Passport, (valid for at least 6 months after the intended stay/departure date From South Africa; at least Two unused/blank visa pages) (Along with Old Passport)
• PAN Card copy of each pax
• 3 recent photographs - fresh photographs
• Photo size 35mm by 45mm without border, without spectacles, without showing teeth, fully visible ears. 70% (3 CM) Full-face image from chin to crown and 20% Body Coverage (Shoulders Should be visible) taken against white background and with colorful clothes. The photo finishing should be matt or semi matt.
• 2 Business letterhead (for explaining purpose of travel)- to be signed as per passport and stamp with Designation
• 2 Business Cards
• Proof of funds (Last 06 month’s bank statement signed and stamped by the bank With a balance of INR 70,000 per person (Required original Indian bank statement on bank letterhead with Stamp and signature and No passbook, No e-statements, No Net banking copies Will be accepted.)
• Bank Balance Certificate (Must)
• N.O.C. from the employer (if Govt. employee)
• If a married couple does not have each other’s name in the passport under ‘SPOUSE’ column, a TRUE COPY (notary) of their marriage certificate is required (English only)
• Student’s ID card copy (TRUE COPY) or bonafide certificate (ORIGINAL) with Principal’s Name 
• Birth Certificate copy in English, True copy done by Gazetted Officer (For child below 18 years)
• Visa Form with sign - Same as per passport (Need both the Parents sign beside child’s sign below 18 years)
• Vaccination certificate, (yellow fever) if applicant will travel through or stay in yellow fever belt.
• There is no Refund if visa will be rejected.

Please note: it takes minimum 15-20 working days for South Africa Visa

VALIDITY OF RATES, AIRFARE &TAXES:

• All rates are strictly subject to availability at the time of booking from Airlines, Hotels, Meals, Sightseeing, Coaches, Train Tickets (if any) etc.
• All the rates are subject to change without any prior notice
• Costing of the current tour is based on current Airfare and Taxes. Any further increase in airfare OR taxes due to increase in the fuel price, change in government Regulations, taxes, etc., charged by the airline will have to be borne by the passengers that may be before or after booking of tour.

PAYMENTS AND OPTIONS FOR PAYMENTS:

• Payments are accepted in Indian Rupees only. Payments can be made by Cheque, Bank Transfers, or Cash (Maximum upto INR 49000/- per person with PAN Card Copy) and Credit Cards. 
• Copy of PAN Card is Compulsory to submit at the time of booking.
• If you are paying by Credit Card 2.5% of the amount paid by the card will be charged additionally on and above the tour cost.

PAYMENT POLICY PER PERSON:

• Initial Deposit: Rs.50, 000/- per person to confirm your booking with us. 
• 2nd Payment: 60 days prior to departure: 50% Of the Tour Cost per person
• Remaining Full Payment: 30 days prior to departure: 100% Of the Tour Cost per person

Please note that all Travel Documents for the Tour will be released only on the receipt of full payment clearance in our accounts.  

CANCELLATION CHARGES PER PERSON:

• 60 Days or more prior to Departure: Rs. 50000/- per person 
• 59 to 35 Days prior to Departure: 50 % of the Tour Cost per person 
• Within 35 Days of Departure: 100% of the Tour Cost per person 

*5% Service Tax is applicable on all cancellation amounts. 

REFUNDS:

• There will be no refund on unutilized services or partly utilized services.
• Due to reasons beyond our control such as strikes, heavy traffic, rain etc. or you did not use services such as Meals, Entrance Fees, Sightseeing Tour, Hotels, Cruises, Optional Tours it is clearly understood that there will be no refund due to any reason whatsoever. 
• Any refund (if due) process will take minimum 30 days or the time taken as per the supplier policy on whose services needs to be refunded. 
• Refunds will be given in Indian Rupees and through Cheque or Bank Transfers only in your account even though payment is done by cash. 
• If refund is due in foreign currency the ROE will be considered on the day when the payment was made.

CANCELLATION AND / OR AMENDMENTS BY TRAVELER:

• All cancellations / amendments must be received in Writing to us either by email or WhatsApp and has to be followed by a phone call by a concerned traveler. Once received we shall action the same in 24 to 48 Hours. 
• Any amendments you make after booking the tour will be treated as new booking and will be strictly subject to availability and rates available at the time of changes requested. If the same is made within cancelation period, cancellation charges will apply. Also it is must to put this requests in writing and get confirmation is writing from our side
• If you wish to deviate your tour dates from the group, and plan to go earlier or come back later, no amendments can be done in the flight portion of the existing package. For such requests, you will have to issue the tickets separately.
• Any request to Change the tour date will be treated as cancellation on the last tour and fresh booking on the new tour. Cancellation charges will apply as stated above on the tour you are cancelling. New Tour may have different pricing even though may have a same itinerary and passengers are liable to pay the new tour charges. 
• Please note that Flamingo Transworld will not be liable to pay any Cancellation Charges / Compensation / Expenditure if you are unable to join the tour due to any illness, court orders,non-availability of travel documents or visas, any personal reasons the same has to be borne by passengers only. 

MINIMUM PARTICIPATION & TOUR CANCELLATION:

• Operations of Group Tours to South Africa are subject to Minimum Participation of 20-25 paying adult passengers. 
• Maximum how many passengers travel on the tour is Flamingo Transworld (P) Ltd’s decision and passengers will have no say on the same and there won’t be any empty seats on the coach.
• Tours specified in the brochure / itinerary is subject to minimum participation of paying participants. If the participants are below the minimum prescribed or any unforeseen circumstances beyond our control or without assigning any reason the company reserves right to amend, amalgamate, alter, vary or cancel a tour without incurring the liability to pay any compensation.  
• Under such circumstances amount paid by you will be refunded forthwith after deducting the actual expenses incurred by us like visa, travel insurance and the like but no compensation is payable. All refunds shall be given in Indian Rupees and through cheque or bank transfers only. 
• If company decides to operate the tour with participation below minimum stipulated or if the participants are required to travel as “individual traveller” the company reserves right to collect additional amount in case any. Persons travelling as individual travelers such cases will not be provided certain services including that of tour manager and the client may travel in the same itinerary with some amendments such as in coach, airport transfers, which are fixed at times etc.